Job Details

Development Assistant, Social Sciences

University of California Santa Barbara

Job Posting Details

Payroll Title: BLANK AST 3 (004722)

Job Code: 004722

Job Open Date: 8/1/24

Application Review Begins: 8/16/24

Department Code (Name): DEVL (DEVELOPMENT)

Percentage of Time: 100

Union Code (Name): CX

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Budgeted Hourly Range: $28.44 - $29.78 / hour

Work Location: Phelps Hall - 1180

Working Days and Hours: Monday - Friday; 8am - 5pm

Benefits Eligibility: Full Benefits

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The UC Santa Barbara Office of Development blends the strengths of both a centralized and a decentralized operation. Although all development officers report to the Associate Vice Chancellor for Development or his/her designee, some are dedicated to specific schools and units, working hand-in-hand with Deans, Directors and faculty to secure private support. Additional development officers focus on specific regions of the country and/or are dedicated to increasing involvement by alumni, parents and friends. A strong central core initiates programs, or provides guidance and expertise, in foundation relations, planned giving, capital projects, donor stewardship, The UCSB Foundation and other areas of specialization. An integrated tracking and coordination system ensures a collaborative and smooth working environment, all aimed at enhancing UC Santa Barbara's attractiveness to, and involvement with, the private sector.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties:

The Development Assistant serves as the primary initial contact for four Directors of Development (hereafter referred to as "the Directors") and provides essential administrative and financial support that is critical to the successful operation of a complex fundraising program. Assists the Directors with all aspects of analysis, planning and implementation strategies for the Division of Social Sciences, to support its research mission by securing support from private donors. This requires strong analytical skills as well as the ability to act professionally, independently, and exercise discretion and sound judgment. Also provides administrative support, which includes but is not limited to: scheduling appointments, making travel arrangements, directing critical calls, updating databases and spreadsheets, completing paperwork in compliance with University and Department policies and procedures, and handling confidential, high profile, and time sensitive matters involving senior UC Santa Barbara administrators, faculty, staff, collaborating institutions and the donor community all in a timely and professional manner in accordance with Development and UCSB standards, policies and protocols.

Required Qualifications:

• High school diploma or equivalent experience
• 1-3 years of experience demonstrating exceptional verbal and interpersonal skills that foster positive relationships with diverse populations.
• Ability to maintain strict confidentiality in all aspects of work.
• Strong organizational skills and unfailing attention to detail and accuracy.
• Excellent computer skills including strong proficiency in Google Suite and demonstrated ability to quickly learn various software programs.

Preferred Qualifications:

• Proficiency with Social Media.
• High level of initiative, creativity, and energy.
• Ability to work independently, and under tight and shifting deadlines.

Special Conditions of Employment:

• May be asked to work occasional evenings and weekends at various Development Office, Institutional Advancement or campus-wide events.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

• 50% Development and Donor Relations - Works independently with donor, prospect, fund-raising and gift data retrieved from the Advance database. Must analyze this complex data in order to design and produce comprehensive management reports to prepare the Directors of Development (Directors) for Social Sciences for personal solicitations and contacts with donors and prospects. Prepares and updates gift and biographical profiles on donors and prospects by analyzing donor gift records and gift trends to ensure that data accurately reflects a match of specific donors to specific fund-raising priorities. Communicates with donors, prospects, volunteers, trustees, key university administrators, faculty, staff and community leaders and represents the division of the Social Sciences in the absence of the Directors. Discretely and professionally handles sensitive information and complies with all appropriate UC Santa Barbara policies and procedures. Responsible for all donation paperwork for Social Sciences, including UDEV forms and conflict of interest declarations. Includes coordination with the Office of Development's Research and Prospect Management units, Advancement Services unit, Gift Administration, and The UC Santa Barbara Foundation. Creates and maintains donor and other files needed by the Directors and analyzes data contained in these files to provide reports, letters, and memos to assist the Directors in all aspects of fund-raising duties. Prepares specific gift reports and background data for Directors' interactions and meetings with senior administrators, faculty, trustees, and volunteers. Acts as liaison between Social Sciences and campus administrators regarding the Social Sciences fund-raising programs. At the direction of the Directors, assists in planning and hosting donor cultivation and recognition events. Coordinates all necessary arrangements including parking, room reservations, room set-up and arrangements, dining arrangements, sign-in, correspondence with both internal campus event planning and facilities departments as well as outside vendors.

• 50% Administrative and Financial Support - Provides coordinated administrative and professional support for the Directors. Effectively anticipates and performs multiple support tasks, recognizes and solves problems, facilitates a wide variety of requests for assistance, and manages time effectively with shifting priorities and deadlines. Prepares executive level correspondence and compiles data for various business purposes. Utilizes excel to create, produce, share, organize and analyze relational data. Coordinates calendar scheduling for the Directors. Must be adept at assessing priorities and resolving conflicting requests. Includes scheduling appointments and arranging meetings with community members, students, university officials, faculty, and administrators. Makes travel, entertainment, and meeting arrangements, including meetings and receptions held both on and off campus. Provides assistance for planning and organizing Social Sciences events, including arranging for catering, invitations, parking, room reservations and follow-up activity in coordination with events planning staff. Completes and processes all university forms for travel and entertainment, including approval requests, advances, vouchers and check requests. Provides financial support to the units and assists in the management of the Directors' established budgets, monitors expenses against established budgets and brings discrepancies to the attention of the Directors and the Business Manager; makes recommendations to the Business Manager for needed supplies. Ensures that all activities and processes are conducted in compliance with university, division and department policies and procedures, and audit requirements.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information:

UC Santa Barbara COVID-19 Information

University of California Policy on Vaccinations

* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For more information:

University of California's Affirmative Action Policy

University of California's Anti-Discrimination Policy

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.




To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucsb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=71370&PostingSeq=1&SiteId=31&languageCd=ENG&FOCUS=Applicant







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